Horace Mann Middle School

School Site Council Bylaws



Duties of the SchoolSite Council:

The School Site Council of HoraceMann Middle School, hereinafter referred to as the council, shall carry out thefollowing duties:

  • Obtain recommendations for, and review of, theproposed Single Plan for Student Achievement (SPSA) from all school advisorycommittees.
  • Develop and approve the SPSA and relatedcategorical expenditures in accordance with all state and federal law anddistrict regulations.
  • Recommend the SPSA and categorical expendituresto the SDUSD Board of Education for approval.
  • Provide ongoing review of the implementation ofthe SPSA with the principal, teachers and other school staff members.
  • Make modifications to the SPSA whenever the needarises.
  • Submit the modified SPSA for district approvalwhenever a material change (as defined in district governing board policy) ismade in planned activities or related categorical expenditures.
  • Regularly evaluate the progress made towardschool goals to raise the academic achievement of all students.
  • Carry out all other duties assigned to thecouncil by the SDUSD Board of Education and by state law.



Section A: Composition*

The council shall be composed of 12members, selected by their peers, as follows:

3 Classroom teachers

2 Other school staff members

3 Parents or community members

3 Students (secondary)

1 Principal

*Secondary schoolsmust have a minimum of twelve (12) members.

The school principal shall be an ex-officio member of thecouncil. The principal or his/herdesignee shall attend all SSC meetings; however, only the principal may vote onactions. Council members chosen torepresent parents may be employees of the school district so long as they arenot employed at this school.

Section B: Term of Office

Council members shall be elected for one year terms. Half, or the nearest approximation thereof,of each representative group shall be elected during odd years, and theremaining number of elected members during even years. At the first regular meeting of the council,each member’s current term of office shall be recorded in the minutes of themeeting.

Section C: Voting Rights

Each member of the council is entitled to one vote and maycast that vote on any matter submitted to a vote of the council. Absentee (proxy) and any electronic ballotsshall not be permitted.

Section D: Termination of Membership

The council may, by an affirmative vote of two-thirds of allits members, suspend or expel a member. Any elected member may terminate his or her membership by submitting awritten letter of resignation to the council chairman.

Section E: Transfer of Membership

Membership on the council may not be assigned ortransferred.

Section F: Vacancy

Any vacancy on the counciloccurring during the term of a duly elected member shall be filled by: Regular elections; appointment by two-thirds of the council for theperiod of time until the next regular election; or the seating of a previouslyelected alternate member to fill the remainder of the term of the vacant seat


Elections of CouncilMembers

  • The school principal is a standing member of thecouncil.
  • Classroom teacher elections will be held inSeptember:

- The classroom teacher membership will be electedinto rotational positions of two years.

- Nominations and elections are conducted byclassroom teachers.

- If there are fewer or equal nominees than thereare positions vacant, the nominees will automatically be accepted asrepresentatives.

  • "Other" staff elections will be held inSeptember.

- The "other" staff membership will be electedinto rotational positions of two years.

- Nominations and elections are conducted by"other" school personnel.

- If there are fewer or equal nominees than thereare positions vacant, the nominees will automatically be accepted asrepresentatives.

  • Parent/Community Member representative electionswill be conducted in September.

- Nominations and elections will be conducted bythe school office staff.

- Announcement of the nominations will be includedin the September issue of the school newsletter, website and announced at Backto School Night. The announcement willalso be posted on the school marquee.

- Nominations will be accepted in September.

- If there are fewer or equal nominees than thereare positions vacant, the nominees will automatically be accepted asrepresentatives.

  • Studentselections will be held in October with the ASB elections:

- The student membership will be elected intorotational positions of one year.

- Nominations and elections are conducted ASB.

- If there are fewer or equal nominees than thereare positions vacant, the nominees will automatically be accepted asrepresentatives.

All election ballots and result records will be maintainedat the school site for seven (7) years.



Section A: Officers

The officers of the council shall be a chairman, vice-chairman,secretary and other officers the council may deem desirable.

The chairman shall:

  • Collaborate with the principal in developingagendas and reviewing minutes prior to posting.
  • Preside at all meetings of the council.
  • Sign all letters, reports, and othercommunications of the council.
  • Perform all duties incident to the office of thechairman.
  • Have other such duties as are prescribed by thecouncil.

The vice-chairmanshall:

  • Represent the chairman in assigned duties.
  • Substitute for the chairman in his/her absence.

The secretary shall:

  • Keep minutes of all regular and special meetingsof the council.
  • Transmit true and correct copies of the minutesof such meetings to members of the council.
  • Provide all notices in accordance with thesebylaws.
  • Keep a register of the names, addresses, andtelephone numbers of each member of the council, the chairmen of schooladvisory committees, and others with whom the council has regular dealings, asfurnished by those persons.
  • Perform other such duties as are assigned by thechairman or the council.

Section B: Election and Terms of Office

The officers shall be elected annually, at the Septembermeeting of the council and shall serve for one year or until each successor hasbeen elected.

Section C: Removal of Officers

Any officer may be removed from office by a two-thirds voteof all the members.

Section D: Vacancy

A vacancy in any office shall be filled at the earliestopportunity by a special election of the council, for the remaining portion ofthe term of office.



Section A: Sub-committees

The council may establish and abolish sub-committees oftheir own membership to perform duties as shall be prescribed by thecouncil. At least one memberrepresenting teachers and one member representing parents shall make up thesub-committee. No sub-committee mayexercise the authority of the council.

Section B: Other Standing and Special Committees

The council may establish and abolish standing or specialcommittees with such composition and to perform such duties as shall beprescribed by the council. No suchcommittee may exercise the authority of the council.

Section C: Terms of Office

The council shall determine the terms of office for membersof a committee.

Section D: Rules

Each committee may adopt rules for its own government notinconsistent with these bylaws or rules adopted by the council, or policies ofthe district governing board.

Section E: Quorum

A majority (51% or greater) of the members of the committeeshall constitute a quorum, unless otherwise determined by the council. The act of a majority of the members presentshall be the act of the committee, provided a quorum is present


Meetings of the Council

Section A: Meetings

The council shall meet regularly on the third Tuesday ofeach month. Special meetings of thecouncil may be called by the chairman or by a majority vote of the council.

Section B: Place of Meetings

The council shall hold its regular meetings at a facilityprovided by the school, unless such facility that is accessible to the public,including handicapped persons, is unavailable. Alternate meeting places may be determined by the chairman or bymajority vote of the council.

Section C: Notice of Meetings

  1. Written public notice of all meetings shall be given at least 72 hours in advance of the meeting.
  2. Changes in the established date, time or location shall be given special notice.
  3. All meetings shall be publicized in the following venues:

Principal’s Conference Room window and 100Office Area.

  1. All required notices shall be delivered to council and committee members no less than 72 hours, and no more than 2 days in advance of the meeting, personally or by mail or via e-mail.

Section D: Quorum

The act of the majority of the members present shall be theact of the council, provided a quorum is in attendance, and no decision mayotherwise be attributed to the council. A majority of the members of the council (51% or greater) shallconstitute a quorum. No actions may betaken unless a quorum has been established.

Section E: Conduct of Meetings

Meetings of the council shall be conducted in accordancewith the rules of order established by California Education Code Section 35147(c) and with Robert's Rules of Orderor an adaptation thereof approved by the council.

Section F: Meetings Open to the Public

All meetings of the council, and of committees establishedby the council, shall be open to the public. Notice of such meetings shall be provided in accordance with Section Cof this article.



An amendment of these Bylaws may be made at any regularmeeting of the council by a vote of two-thirds (2/3) of the memberspresent. Written notice of the proposedamendment must be submitted to council members at least 2 days prior to themeeting at which the amendment is to be considered for adoption.

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